Project management can be confusing in companies. The most common problems are poor information flow within the company, unclear objectives and possible lack of project manager skills. This can lead to a project going over budget and the end result still falling far short of the set objectives.

In this article, we have compiled the three problems that a project manager faces in a project.

1. Communication and transparency

At the beginning of a project, it is important to have a discussion within the company to identify the objectives of the project. It is important to set precise objectives for the project, as these are intended to drive the whole project in the right direction, making it more likely to achieve the desired outcome. The fact that everyone knows the common objectives also makes it easier to work, increases motivation and, at the same time, increases efficiency.

Another part of increasing transparency is to ensure that information flows easily within the company. The project manager is able to use the tools at his disposal to ensure good information flow. These tools help the project manager to ensure that information flows smoothly within teams and reaches the right people at the right time.

2. Efficient use of resources

In addition to increasing transparency, the role of the project manager is to lead the work within the project towards the objectives set at the beginning of the project. Management is therefore mainly about managing individuals and teams within the project. Once the project manager has a clear picture of the organisation’s objectives and the environment, he or she can allocate staff to the tasks that suit them and motivate them towards common goals.

Leadership is mainly an interaction between the project manager and team members. The project manager spars and motivates his team members, and makes sure that the information he receives reaches the right people in the right way. An experienced project manager is also able to use his/her observations to identify the most appropriate project model to achieve the desired outcome.

3. Continuous monitoring of developments

In addition to managing the work, the project manager also carries out development audits. Through auditing, the project manager is able to ensure that the organisation meets the requirements set for it. It is easier for the project manager, who is external to the organisation, to carry out an objective audit and ensure a high level of development.

The project manager also creates his own new ideas for development, drawing on his experience and an outside perspective. These ideas can be used to enhance the development of the organisation, or to replace old methods that have been found wanting. Agile methods are of course commonplace, but the project manager is able to bring new ideas to the team’s work that improve the employee experience, keep developers on the team and make them work more effectively.

However, it is usually a good idea to get a dedicated person for this role, as it is one of the most important roles for the well-being of the team. Finally, the project manager is responsible for the implementation of the strategy developed with the organisation.

We offer our customers project managers for challenging information system projects

We have worked with Arek, for example, for a long time and this has included the development of systems maintained by Arek, the migration and modification of IT services, and the implementation and management of the implementation planning for the new services introduced by the Incomes Register. Following these services, cooperation has continued with IT infrastructure development projects and the implementation planning for the roll-out of new systems.

Feel free to contact us if you are wondering whether a Nextcon project manager is right for your needs. We will be happy to help you find the right specialist!